So how can you can cut down on the number of time-wasting e-mails you get at work? There are six basic rules for avoiding unnecessary chatter in your inbox, according to Kaitlin Sherwood, author of “Overcome E-mail Overload.”
- Sign off your messages with “No reply needed” to avoid annoying “Great” and “Wow” responses.
- When making a request, finish with “Thanks in advance” to prevent the “Thanks/You’re welcome” loop.
- When completing a response to a request, end with a conclusive statement like, “Hope this helped.”
- Use “FYI” in the subject line to specify that the message is solely informative.
- Don’t write statements phrased like questions, like “Peter and Laura did a great job, didn’t they?” Your coworkers will answer them, and you’ll have more pointless exchanges.
- When you receive a CC message and you must reply, send your response only to the sender instead of everybody. Use BCC instead of CC as often as possible.